Position: Bookkeeper/Office Manager
Location: Garden City, NY
Industry: Law Firm
Employment Type: Full-Time
Overview:
A well-established law firm in Garden City is seeking an experienced and detail-oriented Bookkeeper/ Office Manager to oversee daily administrative operations and play a key role in managing firm finances, human resources, and billing processes. The ideal candidate is proactive, organized, and brings deep experience in legal office management, including proficiency with QuickBooks and legal billing systems.
Accounting & Financial Operations
Maintain and reconcile multiple checking accounts.
Manage and process payroll through QuickBooks Assisted Payroll.
Process remote bank deposits and ensure timely recording of all transactions.
Track and categorize expenses, and maintain general ledger accuracy.
Billing & Timekeeping
Utilize Time Slips or similar time and billing software to track attorney hours and generate invoices.
Work closely with attorneys and staff to ensure timely and accurate billing cycles.
Resolve billing discrepancies and respond to client inquiries related to invoices.
HR & Administrative Support
Handle onboarding paperwork and maintain employee files.
Coordinate benefit enrollment and liaise with benefit providers.
Address routine HR issues such as payroll adjustments, vacation/sick leave tracking, and compliance reporting.
Assist with preparing 1099s, W-2s, and other required tax documentation.
Serve as the primary HR contact for the firm:
Manage onboarding/offboarding processes
Address employee relations and ensure compliance with employment laws and firm policies
Administer benefits and coordinate with external HR/payroll vendors as needed
Coordinate office maintenance, supply inventory, vendor relationships, and IT service providers.
Support attorneys with administrative tasks and facilitate communication among legal and administrative staff.
Minimum 5 years of office management experience , preferably within a law firm environment.
Strong QuickBooks proficiency , including Assisted Payroll and multi-account management.
Experience with Time Slips or comparable time-tracking and billing software.
Solid understanding of HR policies and practices , with proven ability to handle sensitive personnel matters with discretion.
Excellent communication, problem-solving, and organizational skills.
Ability to multitask and adapt to shifting priorities in a fast-paced legal environment.
Compensation & Benefits:
Competitive salary based on experience ($85,000 - $110,000 base).
Health insurance and retirement plan options.
Paid time off and holidays.
Supportive and collegial office environment with opportunities for growth.
...Job Description We are seeking a Senior Performance Analyst to join our dynamic team and provide valuable insights, analysis, and support for the incentive and bonus programs of our rental car business. This role involves managing and analyzing incentive structures...
...Associates is seeking Healthcare Fraud Investigator to support the United States Attorneys... ...Develops an understanding of all applicable federal, state, or local laws to the extent... ...Must be a US Citizen Federal background check required before start date. Job...
...Excellent verbal and written communications skills Strong listening and presentation skills Fluent in reading and speaking both English and Spanish Ability to multi-task, prioritize, and manage time effectively Required to work in the office including overtime...
...Job Title: Litigation Paralegal Location: Downtown Los Angeles (Hybrid) Salary: $85,000 - $110,000 DOE We are partnering with a respected law firm in Downtown Los Angeles to find a highly skilled Litigation Paralegal . This full-time, hybrid role...
We are looking for a Biology Teacher for an international school in Beijing. This is a full-time position starting in August 2025. About the schoolThis is an international school located in Haidian. The school offers a combination of the national curriculum and US Common...