Job Description

We encourage, empower, and enrich. 

At MyStudio, we support fitness, martial arts, and membership-based businesses to grow effortlessly, enabling them to make a positive impact on their local communities.. Our all-in-one software suite automates customer interactions, maximizes revenue, and gives business owners their time back. Whether it's midnight sign-ups, events, or seamless payments, we're the behind-the-scenes magic that makes success happen 24/7. 

We're looking for an Executive Assistant & Office Manager to join our team and help create a seamless, supportive environment for our leadership and staff. This role is the heartbeat of our day-to-day and will play a key role in keeping the office running smoothly, supporting executive scheduling and logistics, and creating a welcoming, productive space for our team. You'll be the go-to person for administrative tasks, office coordination, and executive support, with some light involvement in engagement initiatives to help us maintain a positive workplace culture. This is a great fit for someone who thrives in a behind-the-scenes role, enjoys supporting others, and takes pride in creating order, efficiency, and a great in-office experience.

Role highlights: 

• Position type: Full time, exempt.
• Work location & Schedule : This is an in-office position based in Fairfax, VA, a suburb of Washington, DC. Our business hours are 8am-5pm EST.
• Compensation: $55,000-68,000 annually.

What you'll be doing: (Your responsibilities)

• Serve as the first point of contact for onsite office needs; manage supplies, coordinate vendors, greet incoming guests, maintain common areas, and ensure a positive day-to-day experience for our team
• Support onboarding and offboarding logistics, including setting up new hire workstations, preparing welcome kits, and scheduling orientation sessions
• Maintain and organize internal documentation, digital files, and shared resources
• Assist with administrative HR tasks such as employee record-keeping, updating internal documentation, and maintaining HR system data (we use Gusto, BreezyHR, Asana, 15Five)
• Help coordinate team events, celebrations, and culture initiatives in partnership with the HR Lead and Events team
• Jump in to assist with special projects as needed by the HR Lead and Executive team: assist in executing projects, building scalable processes, and incorporating proactivity into our systems
• Act as a friendly, reliable presence in the office, helping teammates feel welcomed, supported, and connected to our mission and values

What we're looking for: (Your Qualifications)

• 2–4 years of professional experience in administrative support, executive assistance, office management, or a related field
• Highly organized and detail-oriented, with strong time management skills and a knack for juggling multiple tasks
• Previous experience coordinating logistics, schedules, and projects across multiple teams and/or disciplines. 
• Warm, approachable communication style while still maintaining professionalism and confidentiality; you enjoy helping people and building relationships, but know how to balance what can and cannot be shared
• Extremely resourceful with a can-do attitude. You're not afraid to take initiative and figure things out
• Ability to work onsite full-time in our Fairfax office reliably. You will be a key asset in building our new Fairfax office experience.
• Passion for creating a positive employee experience and being part of a collaborative, values-driven team

Bonus Points If You Have:

• Experience supporting multiple executives or working with a senior leadership team
• Familiarity with basic HR practices and tools is a plus (Gusto, 15Five, BreezyHR, or similar platforms)
• A personal connection to fitness, martial arts, children's well-being, or empowering small businesses to make an impact on their communities

Why Work For MyStudio?

• Opportunity : The chance to get in on the “ground floor” of a tech company with startup energy; you'll get to work on exciting, high-impact projects that reach a broad audience from day one .
• Team : You'll get to collaborate with a passionate and talented team across all departments. We are all very passionate about making MyStudio a successful product and a great place to work.
• Mission: Your work will have the power to make a positive difference in fitness, children's education, and other membership-based industries doing admirable work. 
• Compensation : In addition to a salary, we offer health, dental, and vision coverage, a 401k with employer match, paid time off/sick leave, and an incentive for prioritizing your sleep. 

A little more about us:

Founded in 2018 by martial arts studio owners, MyStudio was created to improve the experience of customers, staff, and vendors alike. Our platform helps business owners gain more free time, focus on what they love, and stay in tune with their business to make informed decisions. We built MyStudio to share these benefits with others, empowering companies to make a positive impact on their communities. 

• We are trustworthy. We do what is right, even when no one is looking. We are genuine and honest.
• We get stuff done. We are resourceful. We do what's needed (ethically and morally) to find solutions and get results.
• We produce high-quality wor k. We take pride in excellence. We pay attention to the details, hold ourselves to high standards, and deliver work we're proud of.
• We are dependable. We are reliable. We follow through on our commitments, meet our deadlines, and ensure others can count on us.
• We challenge the status quo. We resist complacency. We are always seeking ways to make things better.
• We make a difference. We empower individuals and make a positive impact on the communities we serve. What we do helps to make people's lives better and benefits society.

Interested? Let's grow together.

Please read this posting carefully, visit our website ( ( learn about us, and then apply. We are excited to grow our team, so if you're a good fit, expect this process to move quickly. Our process typically includes:

1. Initial conversation with our HR team
2. A virtual interview with your potential manager
3. A light case study with an onsite presentation

Please note this job description is not designed to cover a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities are subject to change.

MyStudio is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All offers of employment are contingent upon clear results of a thorough background check.

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