Job Description

Executive Assistant / Office Manager

About Us:
Stavtar is a fast-growing SaaS company serving the asset management industry. Our Dallas office is the hub for product development and operations. We are looking for a proactive, highly organized Executive Assistant / Office Manager to support our leadership team and help manage the day-to-day operations of our Southlake office.

Role Overview:
This hybrid role combines executive support with office management responsibilities. You will work closely with the executive team, handle sensitive and confidential information, and ensure the Dallas office runs smoothly. You’ll be a central part of keeping our team focused, efficient, and supported.

Key Responsibilities:

• Provide high-level administrative support to the Co-Founder and senior executives
• Manage calendars, schedule meetings and coordinate travel
• Act as the point of contact between executives and internal/external stakeholders
• Organize team meetings, events, and visitor logistics
• Oversee day-to-day office operations: supplies, facilities, vendor coordination
• Support HR with onboarding logistics and office policies
• Ensure a professional and welcoming office environment for all employees and guests

Requirements:

• Proven experience as an executive assistant, office manager, or similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Ability to handle confidential information with discretion
• Comfortable working in a fast-paced, entrepreneurial environment
• Experience in tech or finance industries is a plus

What We Offer:

• Competitive salary and benefits
• Collaborative, high-growth environment
• Opportunity to be part of a dynamic and mission-driven team

Location: Southlake, TX (On-site)

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